We distinguish between ordinary and special holidays: You accrue 2.08 days of ordinary holidays for each month of employment in a year (the year of accrual), and 0.42 special holidays for each month of employment in a calendar year.

Ordinary holidays:

  • You earn 2.08 holidays per month = 25 days per year
  • Year of accrual: 1 September – 31 August
  • Year of spending: 1 September – 31 December (= 16 months)

Special holidays:

  • You earn 0.42 holidays per month = 5 days per year
  • Year of accrual: 1 January – 31 December
  • Year of spending (the year after): 1 May – 30 April (= 12 months)

As a general rule, you are expected to take all 25 holidays and 5 special holidays. 

Read more about the holiday rules via AU HR’s holiday webpage

Registration of ordinary holidays

Earning and spending ordinary holidays on an ongoing basis means that you must check whether you have actually earned enough ordinary holidays when you want to take them. Therefore, according to AU guidelines, unless stated otherwise by the employee, ordinary holidays will be pre-registered automatically as follows:

  • 3 days during Christmas 2020 (28 - 30 December 2020)
  • 3 days during Easter 2021 (Week #13, 2021)
  • 3 weeks in July/August 2021 (Weeks #29, 30 and 31, 2021)
  • 4 days in October 2021 (18 - 21 October 2021)
  • 4 days during Christmas 2021 (27 - 30 December 2021)
  • 3 days during Easter 2022 (11 - 13 April 2022)
  • 3 weeks in July/August 2022 (Weeks #29, 30, 31, 2022)
  • 3 days in the autumn 2022 (17 - 19 October 2022)

This is to make sure that all ordinary holidays are registered for all employees. If you do not wish to have your ordinary holidays pre-registered, please contact Betina Sørensen at  stating when (dates) you would like to take your ordinary holidays. 

However, you should always inform the research secretary of your section about holidays and other absence so that they can provide a satisfactory service when answering your phone in your absence.

Please note that if holidays are not being registered in the IT system, the Department actually pays your wage twice. First we transfer your holiday allowance to a special account. We draw on this account when registering your holidays, so that you receive your full wage. But IF your holidays remain unregistered within the system, we BOTH have a freezed and unused amount on the holiday account AND we pay your full wage during the whole year.

Registration of special holidays

Your five special holidays can be registered at any time during the holiday year – Write to and state when you wish to take your special holidays.

Transfer or payment of holidays

Certain circumstances make it possible to apply for a transfer of max. 5 ordinary holidays and 5 special holidays, but such transfers call for special reasons and approval from the head of administration: Anja Zimmerdahl

Bearing in mind that the ordinary holidays may be spent until the end of the calendar year (although earned from September to September), approved transfers of ordinary holidays will be added to your account in January.

As a general rule, the Department does not pay out ordinary holidays; however, any remaining special holidays from the holiday year before will be paid out automatically (i.e. you do not need to fill in a form).

Forms to apply for transfer of remaining ordinary holidays or special holidays can be found via this link (under Holiday Forms):

Forms to apply for transfer of remaining holidays

Deadline for applying for transfer of special holidays (for the holiday year 1 May 2020 – 30 April 2021) is 22 April 2021.

Check your holiday balance

You may check the status of your holidays and how many holidays you have remaining via your employee profile – Log in via the “My profile”-button in the upper right-hand corner of the screen. 

Read more about your employee profile via this link

More information

For more information about holiday rules, please see AU AU HR’s holiday website:


If you have any questions regarding holidays, please contact Betina Sø, office: 2632(L)-231, tel.:87 16 49 95.