Approval of external PhD courses

At least 15 of the 30 ECTS points required to fulfil the demands for the PhD education set by the Ministerial PhD Order must come from internal BSS courses.

Before an external course

If you wish to take external PhD courses equivalent to 15 ECTS, a pre-approval by the PhD school has to be in place before you attend each course. The application form must be signed by your main supervisor to confirm that the course is relevant to your PhD project, and the application form must include a suggestion to number of ECTS. 

application form for pre-approval of external PhD course  

Send your application to PhD secretary Susanne Christensen ( and attach:

  1. the course description (preferably a detailed schedule with mode of assessment)
  2. your motivation for suggested ECTS. 

Motivation for suggested ECTS
In addition to the course description, please argue in terms of required preparation time for the course (a long reading list for instance) and confirm that you will give a student presentation (or whatever contribution or exam participation is required). Also, please add details about the literature list, presentations, reports, group work, active participation etc.

  • The EU norm is 1 ECTS for 24-30 hours of work.

Susanne Christensen will ask Helena Skyt Nielsen to pre-approve your application form before forwarding it to the PhD school.

IMPORTANT: you cannot apply for travel funding for an external PhD course before the course has been pre-approved by the PhD school. Send your travel funding application to Susanne Christensen ( 

Don’t forget to update your PhD plan with the planned course and attach the pre-approval application form.

After the course

After attending the course, you must submit (by email) the pre-approved application form, a detailed course programme and the course diploma to the PhD School:

Don’t forget to update your PhD plan again after completing the course.

A more detailed description of the procedure on the PhD School's website.