IT purchases

You need prior approval from the department to purchase IT equipment. This applies to purchases paid for by ordinary as well as external funds. Please see the ECON guidelines below:

Procedure for purchasing IT equipment

All ECON employees must follow the guidelines below BEFORE placing an order in the IT webshop

All IT-related purchases must be made through the IT webshop. This applies to purchases paid for by ordinary as well as external funds. It is your personal responsibility to seek approval from the department before placing an order in the IT webshop.

To seek approval for purchasing IT equipment, you must send an email to with the following information:

  • The item you wish to purchase
  • Price
  • Where should the money come from (department or external funding - if external funding, then please provide the project number)
  • Reason for purchase

If your request is not approved, you will be contacted. Further details may be needed, or there might be alternatives to the item you requested.

If your request is approved, you will receive an email with information about the project number (sagsnummer) and the activity number (sagsopgave). You need these numbers to place your order in the IT webshop.

Certain software products may be ordered via the IT webshop without prior approval from the department — see “Software/IT licenses” below.

If you need equipment that cannot be found in the IT webshop, you must — after having received approval from the department — select the product “Unspecified” in the webshop and then write your specific request in the comments field.

Please contact if you have any questions regarding the purchase of IT equipment.

IT equipment offered to employees


All employees may choose one of the following standard computers funded by the department. Remember to get prior approval — see “Procedure for purchasing IT equipment” above.

  • HP laptop 840 G8, 14” (i5 or i7)
  • HP laptop 650 G9, 15.6” (i5 or i7)
  • Lenovo Thinkpad T14, 14 ” (i7)
  • Lenovo Thinkpad T16, 16” (i7)
  • MacBook Pro 13”

All models come with a 27” screen, dock, mouse, keyboard, and sleeve (standard headphones and standard webcam only on request). If this does not cover your work needs, please contact

A computer may be replaced when it is worn out or outdated, typically when it is more than 4-5 years old.


An iPad Pro 12.9” may be granted to professors, associate professors, assistant professors and postdocs for teaching purposes and for correcting exam papers. PhD students may borrow an iPad at the reception desk in 2620(A) for teaching purposes.

Other equipment

  • Presenter: May be purchased by professors, associate professors, assistant professors, postdocs and PhD students for teaching purposes, presentations etc. Other members of staff may borrow a presenter at the reception desk in 2620(A) for presentations etc.
  • Desktop microphone/conference telephone: May be borrowed for a meeting or seminar from your section secretary or at the reception desk in 2620(A).
  • USB stick: All employees may collect a USB stick from the reception desk in 2620(A).

Home office equipment

As a rule, requests for home office equipment are not approved.

Work mobile phone

The department does not offer a work mobile phone to employees. Only employees with certain tasks may be granted a work mobile phone (approved by the head of department).

Employee broadband

Broadband for employees’ home address may be approved for permanent staff (professors, associate professors and TAP) and assistant professors and postdocs. 

If possible, you must use TDC as broadband service provider. If TDC is not the broadband service provider at your home address and you need to use another provider, you must seek approval by sending an email to Head of Secretariat Anja Zimmerdahl (

To apply for TDC broadband at your home address, please fill in this form: AU order form for employee broadband. Please indicate Anja Zimmerdahl under “Name of your superior” and under “Email of your superior”.

Software/IT licenses

Some IT licenses are considered standard work tools at ECON. Therefore, it is not necessary to get approval before ordering the following software:

  • SPSS license
  • Stata SE license
  • NVivo Plus license

If you need one or more of the above licenses, you must place an order through the IT webshop, stating the following project number (sagsnummer): 90201 and activity number (sagsopgave): 82701.

All other licenses require prior approval by the department — see “Procedure for purchasing IT equipment” above.

Licenses are normally funded by the department. However, apps and certain single-user licenses must be funded by your section. Please contact if you have any questions regarding this.

AU has a number of software license agreements (for work-related activities) that can be purchased through the IT webshop or the AU IT webpage. This ensures that the software licenses are covered by AU’s purchasing agreements and are compliant with GDPR rules. The AU IT webpage describes how to get access to the specific software. Unless the software is for free, you need to get prior approval by the department — see “Procedure for purchasing IT equipment” above.

If you would like to purchase software or a license that is not in the IT webshop, you must send a request directly to BSS IT ( to establish whether the software is compliant and approved for AU equipment. You must do this before you place a purchasing request via