You need prior approval from the department to purchase IT equipment. This applies to purchases paid for by ordinary as well as external funds. Please see the ECON guidelines below:
All ECON employees must follow the guidelines below BEFORE placing an order in the IT webshop
All IT-related purchases must be made through the IT webshop. This applies to purchases paid for by ordinary as well as external funds. It is your personal responsibility to seek approval from the department before placing an order in the IT webshop.
To seek approval for purchasing IT equipment, you must send an email to orderit@econ.au.dk with the following information:
If your request is not approved, you will be contacted. Further details may be needed, or there might be alternatives to the item you requested.
If your request is approved, you will receive an email with information about the project number (sagsnummer) and the activity number (sagsopgave). You need these numbers to place your order in the IT webshop.
Certain software products may be ordered via the IT webshop without prior approval from the department — see “Software/IT licenses” below.
If you need equipment that cannot be found in the IT webshop, you must — after having received approval from the department — select the product “Unspecified” in the webshop and then write your specific request in the comments field.
Please contact orderit@econ.au.dk if you have any questions regarding the purchase of IT equipment.
All employees may choose one of the following standard computers funded by the department. Remember to get prior approval — see “Procedure for purchasing IT equipment” above.
All models come with a 27” screen, dock, mouse, keyboard, and sleeve (standard headphones and standard webcam only on request). If this does not cover your work needs, please contact orderit@econ.au.dk.
A computer may be replaced when it is worn out or outdated, typically when it is more than 4-5 years old.
An iPad Pro 12.9” may be granted to professors, associate professors, assistant professors and postdocs for teaching purposes and for correcting exam papers. PhD students may borrow an iPad at the reception desk in 2620(A) for teaching purposes.
As a rule, requests for home office equipment are not approved.
The department does not offer a work mobile phone to employees. Only employees with certain tasks may be granted a work mobile phone (approved by the head of department).
Broadband for employees’ home address may be approved for permanent staff (professors, associate professors and TAP) and assistant professors and postdocs.
If possible, you must use TDC as broadband service provider. If TDC is not the broadband service provider at your home address and you need to use another provider, you must seek approval by sending an email to Head of Secretariat Anja Zimmerdahl (azh@econ.au.dk).
To apply for TDC broadband at your home address, please fill in this form: AU order form for employee broadband. Please indicate Anja Zimmerdahl under “Name of your superior” and azh@econ.au.dk under “Email of your superior”.
Some IT licenses are considered standard work tools at ECON. Therefore, it is not necessary to get approval before ordering the following software:
If you need one or more of the above licenses, you must place an order through the IT webshop, stating the following project number (sagsnummer): 90201 and activity number (sagsopgave): 82701.
All other licenses require prior approval by the department — see “Procedure for purchasing IT equipment” above.
Licenses are normally funded by the department. However, apps and certain single-user licenses must be funded by your section. Please contact orderit@econ.au.dk if you have any questions regarding this.
AU has a number of software license agreements (for work-related activities) that can be purchased through the IT webshop or the AU IT webpage. This ensures that the software licenses are covered by AU’s purchasing agreements and are compliant with GDPR rules. The AU IT webpage describes how to get access to the specific software. Unless the software is for free, you need to get prior approval by the department — see “Procedure for purchasing IT equipment” above.
If you would like to purchase software or a license that is not in the IT webshop, you must send a request directly to BSS IT (bss.it@au.dk) to establish whether the software is compliant and approved for AU equipment. You must do this before you place a purchasing request via orderit@econ.au.dk