We distinguish between ordinary and special holidays: You accrue 2.08 ordinary holidays for each month of employment in a year (the year of accrual), and 0.42 special holidays for each month of employment in a calendar year.
You are expected to take all 25 ordinary holidays and 5 special holidays.
Read more about the holiday rules via AU HR’s holiday webpage
Earning and spending ordinary holidays on an ongoing basis means that you must check whether you have actually earned enough ordinary holidays when you want to take them. Therefore, according to AU guidelines, unless stated otherwise by the employee, ordinary holidays will be pre-registered automatically as follows:
This is to make sure that all ordinary holidays are registered for all employees. If you do not wish to have your ordinary holidays pre-registered, please contact Betina Sørensen at absence@econ.au.dk stating when (dates) you would like to take your ordinary holidays.
Your five special holidays will be pre-registered for week no. 7 each year, but can be taken at any time during the year of spending. Write to absence@econ.au.dk and state the dates if you wish to alter the pre-registered dates.
As a general rule, the Department does not pay out neither ordinary nor special holidays.
Certain circumstances make it possible to apply for a transfer of max. 5 ordinary holidays and 5 special holidays, but such transfers call for special reasons and approval from the ECON management.
Forms to apply for transfer of remaining ordinary holidays or special holidays can be found via this link (under Holiday Forms):
Forms to apply for transfer of remaining holidays
Bearing in mind that the ordinary holidays may be taken until the end of the calendar year (although earned from September to September), approved transfers of ordinary holidays will be added to your account in late December.
In order to check your holiday balance, go to mitHR.au.dk and log in via two-step verification. This video will show you how to proceed: How to check your holiday balance
Any changes to the existing registration must be sent to absence@econ.au.dk - Changes made directly in mitHR will be declined.
Find information about the rules concerning termination of employment and holidays via this link: Termination of employment
For more information about holiday rules, please see AU HR’s holiday website:
If you have any questions regarding holidays, please contact Betina Sørensen: absence@econ.au.dk, office: 2632(L)-231, tel.:87 16 49 95.