We distinguish between ordinary and special holidays: You accrue 2.08 days of ordinary holidays for each month of employment in a year (the year of accrual), and 0.42 special holidays for each month of employment in a calendar year.

Ordinary holidays:

  • You earn 2.08 holidays per month = 25 days per year
  • Year of accrual: 1 September – 31 August
  • Year of spending: 1 September – 31 December (= 16 months)

Special holidays:

  • You earn 0.42 holidays per month = 5 days per year
  • Year of accrual: 1 January – 31 December
  • Year of spending (the year after): 1 May – 30 April (= 12 months)

As a general rule, you are expected to take all 25 holidays and 5 special holidays. 

Read more about the holiday rules via AU HR’s holiday webpage

Registration of ordinary holidays

Earning and spending ordinary holidays on an ongoing basis means that you must check whether you have actually earned enough ordinary holidays when you want to take them. Therefore, according to AU guidelines, unless stated otherwise by the employee, ordinary holidays will be pre-registered automatically as follows:

  • 3 days during Christmas (28 - 30 December 2020)
  • 3 days during Easter (Week #13 2021)
  • 3 weeks in July/August (Weeks #29, 30 and 31)
  • 4 days in October (18 - 21 October 2021)

This is to make sure that all ordinary holidays are registered for all employees. If you do not wish to have your ordinary holidays pre-registered, please contact Betina Sørensen at  stating when (dates) you would like to take your ordinary holidays.

However, you should always inform the research secretary of your section about holidays and other absence so that she can provide a satisfactory service when answering your phone in your absence.

Please note that if holidays are not being registered in the IT system, the Department actually pays your wage twice. First we transfer your holiday allowance to a special account. We draw on this account when registering your holidays, so that you receive your full wage. But IF your holidays remain unregistered within the system, we BOTH have a freezed and unused amount on the holiday account AND we pay your full wage during the whole year.

Registration of special holidays

Your five special holidays can be registered at any time during the holiday year – Write to and state when you wish to take your special holidays.

Transfer or payment of remaining ordinary and special holidays

Certain circumstances make it possible to transfer max. 5 ordinary holidays and 5 special holidays to the next holiday year, but such transfers call for special reasons and approval from the Head of Administration.

Any remaining special holidays from the holiday year before will be paid out automatically (i.e. you do not need to fill in a form).

Forms to apply for transfer or payment of remaining ordinary holidays and transfer of remaining special holidays can be found via this link (under Holiday Forms):
Forms to apply for transfer or payment of remaining holidays

Check your holiday balance

You may check the status of your holidays and how many holidays you have remaining via your employee profile – Log in via the “My profile”-button in the upper right-hand corner of the screen. 

Read more about your employee profile via this link

More information

For more information about holiday rules, please see AU AU HR’s holiday website:

If you have any questions regarding holidays, please contact Betina Sø, office: 2632(L)-231, tel.:87 16 49 95.