Catering at meetings

The following rules apply when funding is provided by the Department:

Type of meeting/event Type of catering Remarks
Meeting with external participant (e.g. a seminar guest, job candidate etc.) and advisory boards (incl. PhD assessment committees) Breakfast rolls, fruit, cake, lunch, dinner

Off-site catering, max. amounts:
Max. DKK 450 per person or max. DKK 1350 in total.

Max. DKK 800 per person or max. DKK 2400 in total.

On Campus:
If lunch is served at our premises, the number of internal participants is max. 3 persons per external guest.

See also AU’s general rules about entertainment expenses

Oral examination or defence in a course (including BA and MA thesis) Lunch

If several exams in a row.
The internal examiner is included

Semester evaluation meetings with students Cake, fruit or sandwich
Reception after Public PhD defence

Light buffet, wine, beer and soft drinks

For members of the committee, the rule applying to meetings with external participants (described above) applies
Department reception


Up to DKK 125 per person (incl. VAT)

There might be circumstances that call for an exception to the above rules. Those circumstances could be a celebration of some sort e.g. to celebrate the achievement of a new grant. Another circumstance may be related to courses that require catering (e.g. Applied Economics (IEC) and Corporate Evaluation (Finansiering).
The Head of Section has the decision-making authority.

For events funded by an external grant, the conditions of the grant apply and the grantee has the decision-making authority. The general university rules also apply.

Coffee/tea/water at meetings
Coffee and tea from the Department's hot drinks dispensers may be offered at all meetings. 

From the hot drinks dispensers in the lunch room 2632(L)-141 it is possible to fill up whole coffeepots, which you may bring to the meeting. Coffeepots can be found in the kitchen in the lunch room. Please remember to return the coffeepots to the kitchen after the meeting.

You may order coffee/tea/water for meetings by sending an e-mail to Charlotte Sparrevohn via the following e-mail address:, then Charlotte will prepare a tray for you which you must pick up in the kitchen and take with you to the meeting.

Other types of catering, cf. the guidelines regarding catering at meetings above, may also be ordered though Charlotte Sparrevohn via