Holiday

Employees who have been employed during the whole calendar year are entitled to 25 “ordinary” holidays and 5 “special” holidays. The holidays must be taken in the subsequent holiday year, which runs from 1 May to 30 April.

As a general rule you are expected to take all 25 holidays and 5 special holidays. 

Certain circumstances make it possible to transfer max. 5 ordinary holidays and 5 special holidays to the next holiday year, but such transfers call for special reasons and approval from the Head of Administration, Lene Bavnbek Enevoldsen.

Any remaining special holidays from the holiday year before will be paid out automatically (i.e. you do not need to fill in a form).

Forms to apply for transfer or payment of remaining holidays can be found via this link:
Transfer or payment of remaining holidays. c

Registration of “standard holiday”

If holidays are not being registered in the IT system, the Department actually pays your wage twice. First we transfer your holiday allowance to a special account. We draw on this account when registering your holidays, so that you receive your full wage. But IF your holidays remain unregistered within the system, we BOTH have a freezed and unused amount on the holiday account AND we pay your full wage during the whole year.

Therefore, according to AU guidelines, unless stated otherwise by the employee, standard holidays will be registered automatically at the beginning of the holiday year (i.e. in May) as follows:

Holidays: 
- 3 weeks summer holiday in July (weeks 28, 29 and 30)
- 1 week at Christmas and New Year
- 2 days during the autumn holidays (in week 42)
- 3 days before Easter 

This is to make sure that all holidays are registered for all employees. If you wish to change this, you should send an e-mail to reception@econ.au.dk stating when (dates) you would like to take your holidays. However, if you wish to change the three weeks during the summer holidays (28-30) to three other weeks during the summer holidays, then there is no need to change it in the system. However, you should always inform the reception about holidays and other absence so that they can provide a satisfactory service when answering your phone in your absence.

Your five special holidays can be registered at any time during the holiday year – Write to reception@econ.au.dk and state when you wish to take your special holidays.

The system automatically resets your holiday account by the end of each holiday year (April 30 at the latest).

International employees on the concurrent holiday scheme

Special rules apply to international employees on the concurrent holiday scheme - Read more about the concurrent holiday scheme on the HR website: Concurrent holiday

Note that special holidays are not covered by the rules on concurrent holiday. This means that the rules on special holidays for international employees on the concurrent holiday scheme are the same as for employees on the staggered holiday scheme; i.

  • you have 5 special holidays per year
  • the 5 special holidays must be held within the period 1 May to 30 April
  • any remaining special holidays from the holiday year before will be paid out automatically (i.e. you do not need to fill in a form)
  • certain circumstances make it possible to transfer 5 special holidays to the next holiday year, but such transfers call for special reasons and approval; see: forms to apply for transfer of remaining special holidays. Sen the form to reception@econ.au.dk.

Note also that if you are an international employee on the concurrent holiday scheme, then you cannot check your holiday balance on mit.au.dk - please write to reception@econ.au.dk if you would like to know how many holiday days you have left.

Read more about the concurrent holiday scheme on the HR website: Concurrent holiday

More information

For more information about holidays, please see the HR website

You may check the status of your holidays and how many holidays you have remaining by logging on to the AU self-service site: mit.au.dk.

If you have any questions regarding holidays, please contact Betina Sørensenreception@econ.au.dk, office: 2632(L)-228 or 103, tel.:87 16 49 95.

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